Oxford Biotherapeutics Limited (OBT) and its subsidiaries (OBT Group) respects the privacy of every individual whose personal information it handles. This Privacy Policy explains how OBT collects, stores and uses personal information.
For the purposes of applicable legislation, including the EU General Data Protection Regulation, as amended or supplemented (the “Data Protection Laws”), the OBT company that you have dealings with is the controller of your personal information.
Personal information of business contacts
If you have had contact with OBT for example through emailing us or meeting an OBT employee, we may store limited amounts of personal information relating to you, such as your name, job title, employer organisation and contact details. We will collect and store this personal information for the purposes of:
In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running and promoting our business.
Personal information of suppliers, partners, collaborators and professional advisors
If you are a supplier, partner or collaborator to OBT, or one of its professional advisors, we will store limited amounts of personal information relating to you, including your name, job title, qualifications, employer organisation and contact details. We will store this personal information for the purposes of:
In accordance with the Data Protection Laws, our legal basis for storing personal information that you provide to us is that such storage is necessary for our legitimate interests in running and promoting our business.
Personal information of actual or potential management teams
If you are involved in a transaction that OBT enters into, or a potential transaction that OBT considers, we may store personal information relating to you. This might include your CV, details of your previous employment history and professional activities, information relating to your financial status and dealings, nationality information (including copies of identity documents, such as a passport), references provided by third parties, and results of other due diligence carried out. We collect and store this information for the purposes of:
The personal information we hold about actual or potential management teams may be shared with:
In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running our business, in particular by considering potential investments, and administering transactions that we enter into. If we enter into a transaction that you are involved in, it will also be necessary for us to process your personal information for the purpose of performing that contract and to comply with our regulatory and legal obligations.
Personal information in relation to shareholders
The personal details of all our shareholders who hold shares directly, or details of the nominee accounts in which some retail and institutional shareholders hold their shares, are held and maintained by OBT’s registrar, Gowling WLG. Shareholder information is collected and maintained on our behalf for the purposes of:
The personal information we hold about shareholders may be shared with:
In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running and operating our business and ensuring effective communications with shareholders.
Personal information in relation to job applicants
The personal details of job applicants, either in response to advertised vacancies or speculatively to the Company, are held and maintained by OBT In line with our privacy policy for job applicants. The personal information we hold about applicants will have been provided willingly to us usually in the form of a CV including information on contact details, qualifications, experience, possibly salary and other personal details. The information will be used to determine the suitability of an applicant for possible interview, and if invited to that next stage the candidate will be provided with a copy of our full privacy policy for job applicants.
Additionally, we receive candidate details from recruitment and search agencies. These details will usually be in the form of a CV but will not Include personal contact details and may not include the candidate's name. Successful candidates invited to Interview will be provided with a copy of our full privacy policy for job applicants.
Candidate Information Is collected and maintained for the purposes of:
The personal Information we hold about job applicants may be shared with:
Mandatory provision of information
We will explain to you when the provision of particular information is mandatory, including the possible consequences of not providing particular information, for example, preventing us from proceeding with a transaction involving you. OBT will only process the personal information you provide to OBT for the purposes listed above.
Sensitive or special category personal data
Different rules apply to data concerning race, ethnic origin, political opinions or beliefs, religious or other similar beliefs, trade union membership, physical or mental health, sexual life and any offences committed and sentences or court proceedings relating to actual or potential offences – these are all called sensitive or special category personal data. Please do not send us sensitive personal data as generally we do not need it.
International transfers of personal information
OBT has operations outside of Europe. As such, the personal information that we hold may be transferred to, and stored at, a country outside of your country of residence, including countries outside of the EEA, such as the U.S. Where we transfer personal information to OBT group companies or other third parties outside of the EEA, we will ensure that those transfers take place in accordance with the Data Protection Laws, including by entering into data transfer agreements with recipients. If you would like more information about how your personal information may be transferred, please contact us.
Periodic business updates
We may use personal information that we hold to send you periodic updates about OBT’s business and activities, in particular, by email and post. You can opt out of receiving updates at any time by contacting us, or by clicking the “Unsubscribe” link in any email that you receive.
Retention of personal information
The period for which OBT will retain personal information will vary depending on the purposes that it was collected for, as well as the requirements of any applicable law or regulation.
Cookies
Cookies are small pieces of data placed on to visitors’ computers by the websites they access. Most are entirely harmless and will contain no personally identifiable information. For your information, we use the following cookies on our website: Google Analytics cookie names: __utma, __utmb, __utmc, __utmz. None of these cookies contain any personally identifiable data nor are their contents shared with anyone else. Find out more about Google’s privacy policy and safeguards. For more information about cookies (including how to disable their use in your web browser) please see www.allaboutcookies.org/.
Your rights
Individuals whose personal information we hold may be entitled to access their personal information, or to request that it is erased, that its processing is restricted, or that any inaccurate personal information is rectified. You may also have the right to object to the processing of your personal information, or in some circumstances to obtain a copy of the personal information in machine readable format. Any such request should be directed to [email protected]. Individuals also have the right to complain about the use of their personal information to the Supervisory Authority, which in the UK is the Information Commissioner’s Office (www.ico.org.uk).
Accuracy and security
OBT will take all reasonable steps to keep your personal information accurate and, where necessary, up to date. If you believe that any of the information that OBT holds about you is incorrect please notify OBT on [email protected].
OBT will take all reasonable steps to protect the confidentiality and security of your personal information, but cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information online over the Internet and will not hold OBT responsible for any breach of security unless this is due to OBT's negligence or wilful default.
OBT's websites may contain hypertext links to external websites. OBT is not responsible for and accepts no liability in relation to these websites or their contents. You should read any applicable privacy policy on any such website.
OBT Data Privacy Contacts
For all enquires please email [email protected].
Changes to OBT's Privacy Policy
Any changes to this Privacy Policy will be posted here, so please check OBT's Privacy Policy .
For the purposes of applicable legislation, including the EU General Data Protection Regulation, as amended or supplemented (the “Data Protection Laws”), the OBT company that you have dealings with is the controller of your personal information.
Personal information of business contacts
If you have had contact with OBT for example through emailing us or meeting an OBT employee, we may store limited amounts of personal information relating to you, such as your name, job title, employer organisation and contact details. We will collect and store this personal information for the purposes of:
- maintaining a record of contacts;
- providing periodic business updates as described below; and
- inviting you to presentations and events and organising meetings between you and OBT’s employees.
- companies who process personal information on OBTs behalf, such as providers of cloud hosting solutions; and
- professional advisors, such as accountants, lawyers or other consultants; and
- other companies in the OBT group.
In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running and promoting our business.
Personal information of suppliers, partners, collaborators and professional advisors
If you are a supplier, partner or collaborator to OBT, or one of its professional advisors, we will store limited amounts of personal information relating to you, including your name, job title, qualifications, employer organisation and contact details. We will store this personal information for the purposes of:
- administering and maintaining records of services or advice we have received, and commissioning further services.
- companies who process personal information on OBT’s behalf, such as providers of cloud hosting solutions;
- professional advisors, such as accountants, lawyers or other consultants; and
- other companies in the OBT group.
In accordance with the Data Protection Laws, our legal basis for storing personal information that you provide to us is that such storage is necessary for our legitimate interests in running and promoting our business.
Personal information of actual or potential management teams
If you are involved in a transaction that OBT enters into, or a potential transaction that OBT considers, we may store personal information relating to you. This might include your CV, details of your previous employment history and professional activities, information relating to your financial status and dealings, nationality information (including copies of identity documents, such as a passport), references provided by third parties, and results of other due diligence carried out. We collect and store this information for the purposes of:
- assessing potential transactions;
- maintaining records of investments;
- administering any transaction that we enter into;
- assessing your suitability for involvement in a transaction, including by verifying your identity;
- complying with our regulatory and legal obligations, including assessing and managing risk;
- safeguarding our legal rights and interests;
- seeking and receiving advice from our professional advisors, including accountants, lawyers and other consultants; and
- providing periodic business updates, as described below.
The personal information we hold about actual or potential management teams may be shared with:
- companies who process personal information on OBTs behalf, such as providers of cloud hosting solutions and third party outsourced services providers;
- credit reference agencies;
- financial intermediaries;
- professional advisors, such as accountants, lawyers or other consultants;
- other persons who have an interest or involvement in, or who are considering an interest or involvement in, an OBT transaction, including co-investors, other providers of finance and
- other companies in the OBT group.
In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running our business, in particular by considering potential investments, and administering transactions that we enter into. If we enter into a transaction that you are involved in, it will also be necessary for us to process your personal information for the purpose of performing that contract and to comply with our regulatory and legal obligations.
Personal information in relation to shareholders
The personal details of all our shareholders who hold shares directly, or details of the nominee accounts in which some retail and institutional shareholders hold their shares, are held and maintained by OBT’s registrar, Gowling WLG. Shareholder information is collected and maintained on our behalf for the purposes of:
- complying with our regulatory and legal obligations;
- communicating with shareholders (including the mailing, in physical or electronic format, of Annual Reports, AGM or EGM notices or proxy cards, or communications in relation to other corporate actions); and
- facilitating the payment of dividends.
The personal information we hold about shareholders may be shared with:
- companies who process personal information on OBT’s behalf, such as our shareholder registrar, Gowling WLG, and providers of cloud hosting solutions;
- professional advisors, such as accountants, lawyers, proxy advisers or other consultants; and
- other companies in the OBT group.
In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running and operating our business and ensuring effective communications with shareholders.
Personal information in relation to job applicants
The personal details of job applicants, either in response to advertised vacancies or speculatively to the Company, are held and maintained by OBT In line with our privacy policy for job applicants. The personal information we hold about applicants will have been provided willingly to us usually in the form of a CV including information on contact details, qualifications, experience, possibly salary and other personal details. The information will be used to determine the suitability of an applicant for possible interview, and if invited to that next stage the candidate will be provided with a copy of our full privacy policy for job applicants.
Additionally, we receive candidate details from recruitment and search agencies. These details will usually be in the form of a CV but will not Include personal contact details and may not include the candidate's name. Successful candidates invited to Interview will be provided with a copy of our full privacy policy for job applicants.
Candidate Information Is collected and maintained for the purposes of:
- Considering suitability for employment by OBT.
- Checking qualifications and experience aligned to our needs.
- Inviting or declining candidates for interview.
- Selecting chosen candidates for job offer.
The personal Information we hold about job applicants may be shared with:
- companies who process personal information on OBT's behalf such as providers of cloud hosting solutions
- professional advisors
- other companies In the OBT group
Mandatory provision of information
We will explain to you when the provision of particular information is mandatory, including the possible consequences of not providing particular information, for example, preventing us from proceeding with a transaction involving you. OBT will only process the personal information you provide to OBT for the purposes listed above.
Sensitive or special category personal data
Different rules apply to data concerning race, ethnic origin, political opinions or beliefs, religious or other similar beliefs, trade union membership, physical or mental health, sexual life and any offences committed and sentences or court proceedings relating to actual or potential offences – these are all called sensitive or special category personal data. Please do not send us sensitive personal data as generally we do not need it.
International transfers of personal information
OBT has operations outside of Europe. As such, the personal information that we hold may be transferred to, and stored at, a country outside of your country of residence, including countries outside of the EEA, such as the U.S. Where we transfer personal information to OBT group companies or other third parties outside of the EEA, we will ensure that those transfers take place in accordance with the Data Protection Laws, including by entering into data transfer agreements with recipients. If you would like more information about how your personal information may be transferred, please contact us.
Periodic business updates
We may use personal information that we hold to send you periodic updates about OBT’s business and activities, in particular, by email and post. You can opt out of receiving updates at any time by contacting us, or by clicking the “Unsubscribe” link in any email that you receive.
Retention of personal information
The period for which OBT will retain personal information will vary depending on the purposes that it was collected for, as well as the requirements of any applicable law or regulation.
Cookies
Cookies are small pieces of data placed on to visitors’ computers by the websites they access. Most are entirely harmless and will contain no personally identifiable information. For your information, we use the following cookies on our website: Google Analytics cookie names: __utma, __utmb, __utmc, __utmz. None of these cookies contain any personally identifiable data nor are their contents shared with anyone else. Find out more about Google’s privacy policy and safeguards. For more information about cookies (including how to disable their use in your web browser) please see www.allaboutcookies.org/.
Your rights
Individuals whose personal information we hold may be entitled to access their personal information, or to request that it is erased, that its processing is restricted, or that any inaccurate personal information is rectified. You may also have the right to object to the processing of your personal information, or in some circumstances to obtain a copy of the personal information in machine readable format. Any such request should be directed to [email protected]. Individuals also have the right to complain about the use of their personal information to the Supervisory Authority, which in the UK is the Information Commissioner’s Office (www.ico.org.uk).
Accuracy and security
OBT will take all reasonable steps to keep your personal information accurate and, where necessary, up to date. If you believe that any of the information that OBT holds about you is incorrect please notify OBT on [email protected].
OBT will take all reasonable steps to protect the confidentiality and security of your personal information, but cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information online over the Internet and will not hold OBT responsible for any breach of security unless this is due to OBT's negligence or wilful default.
OBT's websites may contain hypertext links to external websites. OBT is not responsible for and accepts no liability in relation to these websites or their contents. You should read any applicable privacy policy on any such website.
OBT Data Privacy Contacts
For all enquires please email [email protected].
Changes to OBT's Privacy Policy
Any changes to this Privacy Policy will be posted here, so please check OBT's Privacy Policy .